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Lift team prevents staff/patient injuries, saves money

January 1, 2008
by DEVON KELLY, MS, OTR/L
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Assess injury rate at your facility, get staff/administration buy-in to start a successful program


At OSF Saint Francis Medical Center in Peoria, Illinois, lift injuries have decreased substantially and staff satisfaction has soared after the creation of a new lift team department that provides patient transfer and mobility assistance. This program can be easily adapted to the long-term care environment after a careful review of its needs.

Our new department was proposed as an effort to curtail increasing lift injuries and growing workers’ compensation costs. With the high turnover rate of nurses, (12% of nurses leave the profession every year because they cannot physically do the job any longer), a facility has to show it cares in order to retain quality staff members, and this department is a step in the right direction. In the past two years, our hospital has seen a 30% reduction in staff injuries associated with patient handling activities, recording 67 fewer injuries, 134 fewer lost work days, and has slashed more than 1,217 restricted work days.

The National Center for Health Statistics reports low back pain is the most common work-related medical problem in the United States and the second most common reason for doctor visits. Low back pain affects 20 million Americans and is the leading cause of disability among people ages 19 to 45.

Our program is so successful that we are reinvesting our $400,000 in savings back into our safe patient handling program and lift team department.

How it all started

To begin planning for the new department, Linda Helle, RN, manager of the Coronary Care Unit, and a group of nurses concerned about the growing number of injuries among their staff, launched a six-month pilot program. During the pilot program, they tested equipment from various vendors (finally settling on a ceiling-mounted lift), tracked injuries, and measured patient and staff satisfaction. The nurses, patients, and administration were so pleased with the results that approval was granted for the creation of a new lift team department and the purchase of additional portable lift equipment.

I'm an occupational therapist with a background in ergonomics and injury prevention services and was hired to manage the department. We also hired a 21-member staff, recruited both internally and externally.

Our only special requirement for lift team members is a willingness to learn and work with the patient population and patient care staff. The selected members then go through an extensive two-week (or longer) orientation to become lift team technicians. Their orientation consists mostly of hands-on training with another lift team employee. There are equipment videos we have them watch, as well as a video on obesity and sensitivity issues. There is a lift equipment competency checklist that is reviewed and completed with each new employee, along with a mini-refresher session each year for all employees.

For new employees who have no healthcare experience, we have them spend extra time with the nursing staff. For example, the lift team has a heavy volume of calls in the ICU, so we often have them spend an entire day with a bedside nurse who can explain the critical nature of the patients, the various lines, tubes, and other equipment. This helps to improve the new employee's comfort level in working with that patient population. With the department, there are no patient weight requirements, so anytime a staff member needs assistance moving, turning, lifting, or transferring a patient, they are eligible for the lift team. The staff member who needs help calls a dedicated line that goes directly to a dispatcher who gathers information on what's needed, when, and where. From there, a lift team is provided a brief description of the situation so they know what equipment to bring and dispatched to the location.

Our dispatching system has evolved greatly over the past three years. Initially, the dispatch process was through an alpha paging system. The lift team wore pagers that all had the same number. Nursing could access the pager through the computer via a SmartWeb program that allowed them to send a text page to the lift team for what they needed. It was a new system for the hospital, and the nurses weren't comfortable with it and resisted using it. We recently switched to a computerized dispatch system, TeleTracking, which has been in use for patient transport and bed placement. It will provide better tracking data. Although most of the calls/pages for the lift team were “on demand,” there were also many scheduled appointments. For example, the lift team would round through the ICU every two hours to provide lift and turn assistance; they had four scheduled daily visits to our Med/Surg unit to get vented patients up to a chair and back to bed. The nursing staff did not have to page the lift team for those services. They were prescheduled and the team would show up at the designated times.

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Comments

Do you happen to have a different link to the VA program this article is referencing. It is coming up that the link is invalid. Thanks. Cristin Whittaker, NHA

Cristin:

Try this link: http://www.visn8.va.gov/patientsafetycenter/safePtHandling/default.asp

Best,

Patty

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